Job Summary: Join a dynamic healthcare team as an Administrative Secretary, providing essential office support by implementing and maintaining administrative systems, procedures, and policies. You will play a key role in ensuring smooth front office operations and managing supply procurement. This position supports associates, physicians, and patients with professionalism and efficiency.

Essential Responsibilities:

• Perform all typing and copying tasks, including creating forms, maintaining menu systems, and preparing reports, minutes, and communications for physicians and hospital staff.
• Complete all word processing and correspondence promptly and accurately, ensuring deadlines are met unless otherwise directed by management.
• Answer phones, retrieve voicemails, and initiate contact or paging for physicians and departmental associates as needed.
• Provide coverage for front office phones during absences to maintain continuous communication.
• Manage filing and copying of patient and non-patient related documents and correspondence.
• Offer constructive feedback to enhance front office efficiency and effectiveness.

Please note that this description is not exhaustive and duties may evolve over time.

Education:

High school diploma or equivalent required. Coursework related to administrative and receptionist duties, such as typing, word processing, spreadsheets, and communication skills, is preferred.

Experience and Requirements:

Previous experience in administrative support or receptionist roles is advantageous. Strong organizational and communication skills are essential. Ability to multitask and maintain professionalism in a fast-paced environment is important.

Work Shift: 1st Shift, 40 hours per week.

Location: Serving the Midwest regional healthcare community.