Join a dynamic healthcare team in the heart of the Midwest region, where dedication to excellence and growth opportunities are valued. This role supports senior leadership by managing a variety of clerical and office duties with professionalism and efficiency.

General Summary

The Executive Assistant provides comprehensive administrative support under the guidance of the Executive Assistant to the CEO/SVP. This position requires strong organizational skills and the ability to handle multiple tasks in a fast-paced environment.

Essential Duties and Responsibilities

• Answer and direct phone calls to appropriate personnel or voicemail, ensuring all inquiries are addressed promptly.
• Record and distribute messages as necessary.
• Welcome and assist on-site visitors professionally, determining the nature of their business and notifying relevant staff.
• Manage calendar commitments for Executive Directors and Senior Vice Presidents by coordinating appointments and meetings.
• Collect, distribute, and prioritize incoming mail.
• Prepare various communications including memos, emails, invoices, reports, and other correspondence.
• Create and maintain both electronic and physical filing systems.
• Collect and report data as requested, meeting established deadlines.
• Attend meetings, take minutes, transcribe, and distribute them to attendees and designated team members.
• Maintain confidentiality to protect operational integrity.
• Provide backup support to the Executive Assistant to the CEO/SVP to optimize office operations.

Education

High school diploma or equivalent is required.

Experience

At least two years of relevant experience in a professional office environment is required, preferably in an administrative or clerical role.

Requirements

• Excellent organizational skills with the ability to prioritize and work independently.
• Strong oral and written communication skills, including spelling, grammar, and punctuation.
• High attention to detail.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Ability to operate general office equipment.
• Physical ability to perform tasks such as standing, walking, sitting, lifting, turning, carrying, pushing, pulling, stooping, crouching, twisting, and reaching.

Working Conditions

Standard office environment with a focus on teamwork, benefits, and professional growth opportunities.