Join a dynamic healthcare system serving the heart of the Midwest region as an Auxiliary and Volunteer Services Specialist. This role supports the management of financial operations, clerical duties, and fundraising efforts in collaboration with the Director of Auxiliary and Volunteer Services.

Key Responsibilities

• Oversee daily department and auxiliary financial activities including processing requisitions, purchase requests, and managing accounts payable and receivable using QuickBooks.
• Prepare board packets, minutes, and general communications while effectively engaging with board members, volunteers, healthcare professionals, patients, and administrators.
• Support fundraising events, reconcile payroll deduction reports, and manage vendor rebates.
• Assist with cash register operations, volunteer training, and gift shop inventory management.
• Maintain and operate an online gift shop platform to facilitate purchases for patients and visitors.
• Coordinate travel arrangements and payments for departmental and auxiliary board members.
• Create volunteer appreciation materials and maintain departmental supply inventories.
• Develop and maintain reports and databases to ensure accurate tracking of financial and volunteer information.
• Supervise youth and college volunteer programs including application processing, orientation, and scheduling.
• Foster positive interactions with volunteers and team members, contributing to a collaborative work environment.

Education

A bachelor’s or master’s degree in business, leadership, or a healthcare-related field is required.

Experience

At least three years of relevant experience in similar departmental functions is necessary.

Certifications

Certified Specialist Accounting and Finance (CSAF) or a comparable certification is preferred.

Requirements

Strong communication skills, both verbal and written, with the ability to create accurate reports and presentations. Must be detail-oriented, able to handle confidential information, and work effectively under pressure. Comfortable interacting with a diverse range of individuals including volunteers, staff, physicians, vendors, and community advocates.

Working Conditions

Standard office environment with the need for sustained mental concentration and the ability to manage multiple tasks efficiently.